We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after the personal data that you share with us and tell you about your privacy rights and how the law protects you.
This privacy notice is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.
- IMPORTANT INFORMATION AND WHO WE ARE
- THE DATA WE COLLECT ABOUT YOU
- HOW IS YOUR PERSONAL DATA COLLECTED
- HOW WE USE YOUR PERSONAL DATA
- DISCLOSURES OF YOUR PERSONAL DATA
- INTERNATIONAL TRANSFERS
- DATA SECURITY
- DATA RETENTION
- YOUR LEGAL RIGHTS
1. Important information and who we are
Purpose of this privacy notice
This privacy notice aims to give you information on how we may collect and processes your personal data, including any data you may provide: (i) through sending us a submission of your work; (ii) through sending us a permission-type request; (iii) when applying for a job; (iv) when you use this website; and/or (v) when you communicate and/or deal with us.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
The Blair Partnership and The Blair Partnership LLP are both
the controllers of specific types of personal data (as specified in paragraph 4 below) and are responsible for those specific types of your personal data (collectively referred to as TBP, “we”, “us” or “our” in this privacy notice).
Our full details are:
Full name of legal entity: The Blair Partnership/The Blair Partnership LLP
Email address:[email protected]
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which you have chosen to provide us with when you contact us. We have categorised this personal data together as follows:
- Identity Data includes first name, maiden name, last name or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes your address, email address and telephone number(s).
- Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website].
We do not seek to collect any special categories of personal data about you: those would include details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. Nor do we seek to collect any information about criminal convictions and offences. If, however, you in fact provide us with any such special data or information about criminal convictions and offences, then by submitting such data/information, we’ll assume that you are fine with our use of such data/information for (a) the purpose for which you have voluntarily provided such data/information and (b) any purpose that is reasonably compatible with the Purpose. You may withdraw that permission at any time by contacting us.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Identity Data and Contact Data by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- send us a submission of your work;
- send us a permission-type request;
- apply to us for a job;
- send us general enquiry;
- generally communicate and/or deal with us; and/or
- give us some feedback.
- Third parties or publicly available sources. We may receive personal data about you from various third parties as set out below.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. We may also process your information:
- Where it is necessary for the performance of a contract we’ve entered into with you.
- Where we need to comply with a legal or regulatory obligation.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
|Controller||Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|The Blair Partnership LLP||To review and respond to your submission.||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership LLP||To store your submission||(a) Identity (b) Contact||Necessary for our legitimate interest|
|The Blair Partnership||To review and respond to your permission request relating to use of rights relating in J.K. Rowling’s works and the broader ‘Wizarding World’||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership||To store your permission request relating to use of rights in J.K. Rowling’s works and the broader ‘Wizarding World’||(a) Identity (b) Contact||Necessary for our legitimate interest|
|The Blair Partnership LLP||To review and respond to your permission request relating to all clients excluding J.K. Rowling||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership LLP||To store your permission request relating all clients excluding J.K. Rowling||(a) Identity (b) Contact||Necessary for our legitimate interest|
|The Blair Partnership||To review and respond to your job application||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership||To store your CV||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership/The Blair Partnership LLP||To respond to and store your general requests and communications||(a) Identity (b) Contact||Necessary for our legitimate interests|
|The Blair Partnership LLP||To use data analytics to improve our website.||(a) Technical (b) Usage||Necessary for our legitimate interests|
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please email us at i[email protected].
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes set out below.
|Third Party||Purpose for sharing|
|Trusted third parties we work closely with (including publishers, production companies, PR agencies and charities) to assist with responding to your requests||(i) To review and respond to your permission request (ii) To review and respond to your submission request (iii) To respond to your general requests and communications|
|Clients, agents, publishers, professional advisers including lawyers and accountants, auditors and insurers who provide professional services||(i) To review and respond to your permission request (ii) To respond to your general requests and communications|
|Service providers acting as processors based who provide IT and system administration services.||(i) To store your permission request (ii) To store your submission (iii) To store your CV|
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. Transfer of information outside the EEA
6.1 We may sometimes share the information we collect with third parties in the limited circumstances described in section 5 above. Some of those third parties may be based in locations outside the European Economic Area (“EEA”).
6.2 Also, while many of our services are hosted and managed within the EEA, we may transfer, store, or process information at locations outside the EEA. It may be processed by staff operating outside the EEA who work for us or for one of the third parties Such staff may be engaged in, among other things, the provision of support services.
6.3 In connection with such transfer, storing and processing, we will take all steps necessary to ensure that your data are processed securely, lawfully and in accordance with this Privacy & Cookies Policy. These steps may include our use of model clauses issued by the European Commission or such other schemes or arrangements as may be appropriate from time to time to cover transfers of personal data outside of the EEA (i.e. which, in effect, give personal data the same protection that the data have within Europe). For further details of such safeguards, please see the European Commission’s website.
6.4 Please note that the governments, courts or law-enforcement or regulatory authorities of countries outside the EEA, in addition to those within the EEA, may be able to obtain access to or disclosure of any personal information processed in those locations through the laws of their respective countries.
6.5 If you would like further information on the specific mechanism used by us when transferring your personal data out of the EEA, please contact us.
7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
If you’d like to know how long we will store your data for/if we still store your data please contact us at [email protected]
9. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on this link to find out more about your rights – https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
If you wish to exercise any rights please contact us at [email protected].
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
YOUR LEGAL RIGHTS
You have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.